Context Switching
Legal employees lose 9.5 minutes in billables every time they switch contexts.
Hire a Legal Operations Agent
Stop wasting time & mone
Recover 15% of billable time by managing all your tools over email, Slack, Teams, wherever you already work. All your firm's tools connect in one confidential place. Vienna gives your team an AI software manager for ROI and adoption of procured tools: with no behavior change required and one-click setup.
A focused 20-minute conversation · Leave with one workflow scoped and a pilot plan
The adoption bottleneck
Legal tech fails when it creates more work.
If your team is still copy-pasting across billing, case management, legal AI, and emails, your tech stack is slowing you down. Vienna consolidates all of those tools' context to keep your legal team moving, without asking your lawyers to change how they work.
Context Management
Legal tech fails when it creates more work.
70% of legal & operational work is lost in tool sprawl, wrecking productivity across matters, deals, and internal ops.
Context Missing
Digital fatigue reduces employee performance by up to 32%
Context Stitching
2.5 hours daily wasted searching & stitching context
Context Switching
Legal employees lose 9.5 minutes in billables every time they switch contexts.
Context Missing
Digital fatigue reduces employee performance by up to 32%
Context Stitching
2.5 hours daily wasted searching & stitching context
How it works
Our agent operates in your inbox.
Vienna’s email agent proactively works on your cases and emails you draft work product from its email address. Forward an email, upload a draft, or start with a docket number. Vienna builds a durable record of the case. The agent then monitors, summarizes, researches, drafts, routes, and reports.
- Case context that carries across email, files, tasks, dockets, and deadlines
- Docket and deadline monitoring that reaches you as an email, not another dashboard
- Citation and quote checks before anything moves forward
- Nothing is filed, sent, or finalized without a person approving it
01
Connect your account
Take 5 seconds to connect your Outlook or Gmail.
02
Vienna does the legwork
Pulls the case context together, drafts, checks citations, tracks what’s due.
03
You review and approve
Agent sends drafts. Your team keeps the judgment call.
ILTA promotion
Implementation fee — waived.
Talk with us at ILTACON. If the fit is right, we’ll waive the standard implementation fee for teams that scope a pilot by September 27th. Subscription rates still apply.
Who it’s for
Same platform. Different jobs.
Start with the part your team feels most. Add the rest when it’s earning its keep.
Mid- & Big-Law Litigation partners
Case status without chasing anyone, deadlines you don’t have to hold in your head, drafts that start at 80%.
→GCs managing outside counsel
Follow ongoing litigation handled by external teams. Updates, docket monitoring, and case management automated.
→Paralegals & Associates
Support litigators by building factual chronologies, research, first drafts, citation checks, & document organization.
→Practice Management & Firm Operators
Intake, matter setup, timekeeping, and team assignment in the same place as the case.
→What we collapse
Here is everything we collapse into your inbox
Thirteen tools’ worth of litigation and firm management context, in one matter-native system your team reaches from the email they already use.
Your existing stack
Lost to context switching: multiple tools = $3k–$7.5k/month per user
DocsDocuments sit apart from the matter narrative, approvals, and drafting history.
Case MgmtCase records track activity, but context still has to be rebuilt across tools.
Legal AIAI output is useful, but disconnected from source files, deadlines, and workflows.
ResearchResearch answers live outside the work product they are supposed to support.
FilesShared folders become another place to search, rename, and reconcile versions.
Knowledge MgmtNothing files itself — someone still has to name, sort, and refile every document by hand.
Billing & TimeTime gets reconstructed from memory at month end, disconnected from the work that earned it.
IncorporationFormation work starts separately from the company record and downstream approvals.
Project ManagementTasks lose matter context when ownership, due dates, and documents are split out.
Cap TableEquity records are isolated from financing documents, approvals, and closing steps.
Revenue ReportingSubscription metrics live in dashboards that never reconcile with diligence or investor updates.
SignaturesSignature status becomes another tab to chase instead of part of the matter timeline.
SchedulingBooking links and follow-ups sit outside deadlines, ownership, and client updates.
Managed by Vienna
One agent, one matter record
Document managementMatter files, drafts, source materials, and approvals stay on one record.
Case and matter managementParties, companies, documents, approvals, deadlines, and timeline share one living view.
Matter-aware AIDrafts and recommendations inherit the right matter context automatically.
Research and validationCheck citations, quoted language, and supporting context before work goes out.
File collaborationShared files, versions, and notes resolve to the matter’s source of truth.
File organization and knowledge managementBulk uploads get OCR, previews, search, suggested names, and filing locations for approval.
Formation workflowsIncorporation steps, company data, consents, and follow-on documents stay connected.
Project managementTasks, owners, due dates, and follow-ups live inside the matter.
Cap table contextEquity and financing connect to approvals, documents, signatures, and closing checklists.
Revenue engineeringStripe-verified MRR, ARR, and retention stay tied to company work.
Billing and time captureWork is captured as it happens and rolls into matter and firm invoices.
SignaturesGenerate, send, track, and reconcile signature packets in the matter record.
SchedulingAvailability, bookings, confirmations, and rescheduling stay tied to deadlines.
Your ILTACON starting point
What's one non-billable manual thing your team does every week? Let's automate that for you.
Map how it works today. Find where the case context gets lost. Scope a pilot with clear owners, human review, and a success measure you’d actually accept.
Book your conversation ↗︎